Introduction
1. This Privacy and Cookies Policy sets out the privacy and cookies policy of Hyve Group Plc, company number 7925964 (England and Wales) whose registered address is at c/o Hyve Group Plc, The Prow, 1 Wilder Walk, London W1B 5AP, a “data controller” for the purpose of the Data Protection Act 1998 (the “Act”), and its subsidiaries who act as “data processors” on behalf of Hyve Group Plc within the meaning of the Act (these subsidiaries together with Hyve Group Plc hereinafter referred to as “Hyve Group Plc”).
2. Hyve Group Plc is committed to protecting the privacy of its users and the purpose of this Privacy Policy is to describe to you how Hyve Group Plc will use personal information about you that is submitted to Hyve Group Plc .
3. By providing your personal information to Hyve Group Plc, you consent to the collection and use of it and any other information provided to Hyve Group Plc in accordance with this Privacy Policy. If at any time you wish to change the uses of your personal information to which you have consented, please contact us here.
4. Hyve Group Plc may revise this Privacy Policy at any time by posting an update on its website(s). Please ensure that you check this website and any other Hyve Group Plc website(s) you use from time to time to review the then current Privacy Policy and to update your preferences. This Privacy and Cookies Policy was last updated in October 2016.
Collection of Personal Information
1. The types of personal information collected and stored by Hyve Group Plc might include your name, date of birth, e-mail address, postal address, telephone number, fax number and credit/debit card details (to the extent permitted by the Data Protection Act 1998 and related legislation (“the DPA”).
2. Hyve Group Plc (or any of its sub-contractors) may collect the following personal information about you in the following ways:
• Any data which you provide when you complete and submit an application to Hyve Group Plc to register on its website(s) or receive email alerts or other communications from Hyve Group Plc;
• Any data that you provide via postings to forums and blogs and any other posting that you make to an Hyve Group Plc website (in such circumstances the information posted by you will, of course, also be available to users of the website throughout the world);
• Any other data which you provide to Hyve Group Plc when you enquire about our activities, email, telephone or write to us or otherwise provide us with personal information; and data you provide Hyve Group Plc during any transaction with us.
3. Hyve Group Plc (or any of its sub-contractors) may also receive information about you from third parties, for example a friend who wants to tell you about one of our websites.
Storage and retention of your information
1. Hyve Group Plc will keep your information on a secure server. The technology that Hyve Group Plc uses and the security policies which Hyve Group Plc has implemented are intended to safeguard your information from unauthorised access and improper use.
2. Hyve Group Plc will keep your information (to the extent permitted by the DPA) to enable Hyve Group Plc to use it for the purposes described in this Privacy Policy.
3. Your personal data will be held and used by Hyve Group Plc, and any third party hosting provider acting on its behalf, in order to run the event and for analysing visitor traffic with a view to improving the event experience for visitors.
Use of Your Information
1. Hyve Group Plc may use your personal information (subject in each case to the requirements of the DPA) for the following purposes:
administering your website account(s) and otherwise in connection with any service for which you have provided your information, including any email alerts, transactions with us and competitions and promotions that you take part in;
responding to any enquiry you make;
subject to your consent, sending you newsletters and/or alerts and information regarding Hyve Group Plc's or any third party's future services (in all formats to which you have consented e.g. post, email, text); and
for generating aggregated statistics about users, traffic patterns etc. of the Hyve Group Plc website(s) and other services and developing Hyve Group Plc's marketing plans.
2.1. Hyve Group Plc may also disclose your information (subject in each case to the requirements of the DPA) as follows:
if you have given your consent for Hyve Group Plc to do so, to other selected organisations to enable them to contact you or send you information by post, telephone and/or email; to any service providers, sub-contractors and agents appointed by Hyve Group Plc to perform the above functions on its behalf and in accordance with its instructions; to third parties selected by Hyve Group Plc as part of aggregated and anonymised statistics about users, traffic patterns etc. of the Hyve Group Plc website(s); to such individuals and/or bodies as necessary to ensure Hyve Group Plc's compliance with any applicable law, regulation, legal proceeding or governmental request; (where you post material that does or may constitute a criminal offence, breach the rights of a third party, give rise to a civil action or breach the Terms & Conditions of the applicable website and as otherwise necessary to protect the rights, property or safety of Hyve Group Plc and its customers), to any relevant authority or third party requiring Hyve Group Plc to disclose the identity of or locate anyone posting such material on an Hyve Group Plc website; and
to any individual making a subject information request to Hyve Group Plc.
2.2. If you allow your visitor badge to be scanned by an exhibitor or sponsor when at the event, you will be providing the exhibitor or sponsor with your personal data, which they may use to contact you about their products or services and may transfer this data outside of the European Economic Area for these purposes.
3. In the event that Hyve Group Plc (or a relevant part of Hyve Group Plc ) is acquired by or merges with another company, your personal information may be passed to the purchasing/merging company amongst the transferred business assets. This will enable your relationship to continue with the relevant Hyve Group Plc business despite the change of ownership. Your personal information may also be passed (on a confidential basis) to companies with whom Hyve Group Plc is negotiating such a sale/merger as part of the verification exercise carried out on Hyve Group Plc by the third party.
4. In processing your information in accordance with the above, Hyve Group Plc may (to the extent permitted by the DPA) send it outside the European Economic Area (“EEA”). Hyve Group Plc will take all reasonable steps to ensure that in such circumstances your data is treated securely and in accordance with this Privacy Policy but your attention is drawn to the fact that the laws of countries outside the EEA may provide lesser protection to your information than the UK. When you submit your personal information to Hyve Group Plc you consent to the transfer of your information outside the EEA unless you specifically indicate otherwise.
If you have given your consent for Hyve Group Plc to do so, to other selected organisations to enable them to contact you or send you information by post, telephone and/or email; to any service providers, sub-contractors and agents appointed by Hyve Group Plc to perform the above functions on its behalf and in accordance with its instructions; to third parties selected by Hyve Group Plc as part of aggregated and anonymised statistics about users, traffic patterns etc. of the Hyve Group Plc website(s); to such individuals and/or bodies as necessary to ensure Hyve Group Plc's compliance with any applicable law, regulation, legal proceeding or governmental request; (where you post material that does or may constitute a criminal offence, breach the rights of a third party, give rise to a civil action or breach the Terms & Conditions of the applicable website and as otherwise necessary to protect the rights, property or safety of Hyve Group Plc and its customers), to any relevant authority or third party requiring Hyve Group Plc to disclose the identity of or locate anyone posting such material on an Hyve Group Plc website; and
to any individual making a subject information request to Hyve Group Plc .
Cookies
1. When you visit an Hyve Group Plc website(s), Hyve Group Plc uses “cookie” technology try to make that experience simple, personalised and meaningful. Cookies are small pieces of information which are issued to your computer or any similar device you use to access the internet e.g. smart phone, tablet or other mobile device when you visit a website and which store and sometimes track information about you're use of the website. A number of cookies Hyve Group Plc use last only for the duration of your web session and expire when you close your browser. Other cookies are used to remember you when you return to the website and will last for longer.
2. Hyve Group Plc use cookies to:
create a specific log-in session for a visitor to an Hyve Group Plc website in order that page requests by that visitor are delivered in an effective, secure and consistent manner;
•Recognise when a visitor to an Hyve Group Plc website has visited before; this means we can identify the number of unique visitors we receive to the website and allows us to make sure we have enough capacity for the number of users that we get;
Customise elements of the promotional layout and/or content of the pages of the website;
store your product selections to the shopping basket;
improve the website(s) and learn which parts are most popular to visitors. To do this, we gather statistical information about how our visitors use the website(s) including device-specific data such as the IP address of the device (collected and stored in an anonymised format); the device screen size; the device type and browser information; country of location; and the preferred language used to display the website(s). Our servers also automatically record information including the referring domain; the pages visited; and the date and time when website(s) pages were accessed.
Gather information through our advertising partners, about the pages on the Hyve Group Plc website(s) that you visit, and also other information about other websites that you visit, so as to place you in an “interest segment”. This information is then used to serve interest-based advertisements which it is believed will be targeted to your interests. For more information about this type of interest based advertising, and about how to turn this feature off please visit www.youronlinechoices.com/uk or follow the link to the website of our advertising partners shown below. Without these cookies, advertisements you encounter will be less relevant to you and to your interests.
3. Some of the cookies used by Hyve Group Plc websites are set by us, and some are set by third parties who are delivering services on our behalf. Most web browsers automatically accept cookies but, if you prefer, you can change your browser to prevent that or to notify you each time a cookie is set. You can also learn more about cookies by visiting www.allaboutcookies.org which includes additional useful information on cookies and how to block cookies using different types of browser. Please note however, that by blocking or deleting cookies used on an Hyve Group Plc website(s) you may not be able to take full advantage of the website(s) if you do so.
4. Certain cookies are either set by third parties on the Website or these are set by us using the third parties cookie code. More information about cookies placed by third parties and how to restrict or block their cookies can be accessed by following the link to their website. In addition to cookies, tracking gifs may be set by us or third parties in respect of your use of the Site. Tracking gifs are small image files within the content of our site or the body of our newsletters so we or third parties can understand which parts of the website are visited or whether particular content is of interest.
5. In addition to cookies, tracking gifs may be set by us or third parties in respect of your use of the Site. Tracking gifs are small image files within the content of our site or the body of our newsletters so we or third parties can understand which parts of the website are visited or whether particular content is of interest.
Third Party Websites
Please be aware that Hyve Group Plc does not control and is not responsible for websites that are referred to or linked from its own websites and that use of your personal information on these websites is not subject to this Privacy and Cookies Policy.
Registration
To access certain parts of the Hyve Group Plc websites or to gain entry to Hyve Group Plc, Hyve Group Plc may require you to register and provide certain information about yourself. You are reminded that in addition to the provisions of this Privacy and Cookies Policy, where you register you also agree to:
provide true, accurate, current and complete information about yourself as prompted by the relevant registration form (such information being the "Registration Data"); and maintain and promptly update the Registration Data to keep it fully up to date; and in respect of any Hyve Group Plc event, to allow your ID badge to be scanned as a condition of entry to such event. Hyve Group Plc reserves the right to refuse entry to or eject you from the event if your ID badge is not scanned.
Call Monitoring for Quality Control
Please note your calls to Hyve Group Plc may be recorded for training and quality control purposes.